Inventory management software

Inventory management software, also called an inventory management system or stock management software, records what stock a business holds, where it is held, and every movement in or out. ERPX Inventory records receipts, transfers, issues and deliveries in the Stock Ledger with their quantity and value, and posts the matching accounting entries in Financials, so stock reports and the Balance Sheet agree.

A standalone inventory app usually syncs stock and cost of goods sold to separate accounting software. In ERPX, Inventory shares its records with Purchase, Sales, Manufacturing and Financials, so every receipt, issue, transfer and delivery posts to the ledger at its valuation rate as it happens. There is no sync to monitor or reconcile at month end.

Yes. Warehouses form a tree. Group warehouses, such as a plant or a distribution center, roll up reporting, and leaf warehouses hold the stock. Each warehouse has a type, an optional default stock account and its own address. Stock Transfers move goods between warehouses, and reports show balances per warehouse or for the whole tree.

Yes. Packing records how stock is physically arranged, not just how much there is. Packing structures define reusable templates, such as 24 pieces per carton and cartons per pallet. Packing details track the real cartons, which can be split, converted and nested, and the packing list document travels with each shipment or inbound consignment.

Yes. An item can require quality inspection before purchase or before delivery. A Goods Received Note for that item cannot complete until its inspection passes, and a Delivery Note warns before approval if an inspection was rejected. Inspection is part of ERPX, not a separate quality tool.

ERPX uses a moving (weighted) average cost that is global per item. Each receipt re-averages the rate; each issue or delivery goes out at the current rate without changing it. Because the rate is shared across warehouses, warehouses differ in valuation reports only by quantity.

No. A GRN in ERPX is always created against a Purchase Order and can only receive the quantities still open on that order. For receipts that do not come from a supplier order, use a Stock Entry receipt instead.

Yes. Turn on Has Batch Number or Has Serial Number per item. Batches support expiry tracking and FIFO picking on issue, while serial numbers trace individual units end to end. Batch-wise and serial-wise ledgers show the full movement history of each lot or unit, from receipt to delivery.

You set a reorder level per item and warehouse. When an outward document would take stock below that level, ERPX warns, blocks the transaction, or automatically raises a purchase request, depending on your Reorder Rules.

Use a Stock Reconciliation. You enter the counted quantity and ERPX posts the difference, up or down, as an adjustment. Use the Stock Balance report as the count sheet, because it is the figure the reconciliation compares against.

Create a Stock Opening for each warehouse with the quantity and cost rate of every item already on hand, including batch numbers or serials for tracked items. It must be the earliest stock document for that item and warehouse, and hundreds of rows can be imported at once with CSV.

Yes. Items marked Has Batch Number record each batch with its expiry, and batches are picked FIFO when stock is issued.

Landed cost is the purchase price plus the costs of getting goods into stock, such as freight, customs duty and other charges. In ERPX you create a Landed Cost Voucher from the Goods Received Note, and those charges are added into the item valuation, which updates the weighted-average rate.

In practice, yes: both mean the stock quantity at which you should reorder. ERPX calls it the reorder level and sets it per item per warehouse.

No. When stock falls below the reorder level, ERPX can warn, block the transaction, or automatically create a Purchase Request, instantly or at midnight. Your team then converts the Purchase Request into a Purchase Order.